With the increasing number of emails coming in your inbox the size of Outlook .pst file increases day by day. For a person who uses Outlook for his extensive business email communication needs, it is really a challenging task to manage the growing size of Outlook .pst file. Increased size of .pst file could make Outlook sluggish and this put effects on overall Outlook operations like sending, receiving emails, moving, deleting etc.
Moreover, when the PST file surpasses its maximum limit then chances of PST file corruption increases. For better management of Outlook .pst file it is important for a user to know the ways by which he could reduce the size of his .pst file. User can prevent the .pst file to get over-sized by applying different prevention methods like keeping the inbox size small by manually deleting emails. But in case you have a large number of emails then this will not help.
Some of the other methods to manage Outlook .pst file are mentioned as below:
Archiving Outlook .pst file – You can archive the rarely used or old items by specifying date in Outlook by archiving feature. Archiving can be done manually as well as automatically. But sometimes archiving does not help in reducing the file size and used much system resources.
PST2GB utility – Microsoft has provided PST2GB utility which helps in truncating the .pst file to reduce its size. This utility creates a truncated copy of .pst file. But its biggest disadvantage is that it does not consist of all the original data of file as during truncation it cuts some data for reducing file size.
Split PST file – One of the methods which reduce the size of .pst file upto a great level is to split a .pst file into small .pst files. You can split the PST file into multiple .pst file on the basis of different criteria and can reduce the file size.
A third party tool facilitates the process of
splitting a large .pst file which results in a better and faster Outlook working. One such software that has the efficiency to split .pst file is Stellar Phoenix
PST File Splitter which split your PST file on the basis of email Id, date, time, folder size etc. and reduces the size of .pst file in a systematic and safe manner. The pst splitter software is able to split both single and multiple .pst file and makes Outlook well organized and managed.
